We’re excited to announce a highly requested new feature—you can now submit tax exemption documentation directly in Ninja POD! This update allows eligible businesses to apply for tax-exempt purchasing right from their account, making it easier than ever to manage compliance and streamline ordering.
If you’re not sure which tax exemption form your business needs, don’t worry—just follow the Exemptax prompts during upload. The system will guide you through selecting, generating, and filling out the correct form automatically.
🚫 Forms That Will Be Automatically Rejected
To avoid delays, please do not upload the following, as these will be automatically rejected:
❌ W-9 forms
❌ Business licenses
❌ Seller’s permits without resale certification language
❌ IRS EIN confirmation letters
❌ Old or expired certificates
❌ Incomplete or unsigned forms
These documents do not qualify as tax exemption proof.
✅ Accepted Tax Exemption Documents
| ✅ Accepted Form Type | ✅ Requirements |
| State Resale Certificate | Must include resale number and business info |
| State Sales Tax Exemption Certificate | Must be active and valid |
| MTC Uniform Sales & Use Certificate | Accepted if properly completed |
| Multi-Jurisdiction Tax Exemption Form | Accepted if current and accurate |
Not sure which form your business needs? Follow the Exemptax prompts during upload—the system will guide you.
Required Seller Information
Your form must include the seller/supplier information exactly as shown below:
Seller Name: Ninja Print on Demand
Address: 2727 Commerce Way, Philadelphia, PA 19154
This is required for approval.
How to Upload Your Certificate in Ninja POD
- Access the Ninja POD app
- Go to Settings and scroll down to Tax Exemption
- Enter your business information and click Create Customer Account.
- Next step you will submit or upload your forms.
- 2 way to submit your exemption:
-
Fastest and simplest option: Submit Certificates - this will automatically generate the correct form needed for the state in which you are exempt. No uploaded needed — just fill out all the information. Tax exemption will automatically activate, no waiting for approval.
-
Easy but will need to wait for approval: Upload Pre-Completed Certificates - if your certificate is accurate and meets all the required information listed above, you can upload your certificate here. This will need to be reviewed and approved before it will activate. This can take up to 1–2 business days for review.
If you’re unsure what form you need, the system will help select, generate, and fill out the correct form for you. Just select Submit Certificates and follow the steps.
Ready to get started? Upload your certificate today!
-
Fastest and simplest option: Submit Certificates - this will automatically generate the correct form needed for the state in which you are exempt. No uploaded needed — just fill out all the information. Tax exemption will automatically activate, no waiting for approval.